Administration Officer (1 position)
Administration Officer at THPS August, 2023
Position Title: Administration Officer (1 position)
Reports to: Directly to RM with dotted line to Snr Administration Officer
Position Location: Tanga
Purpose and Scope of Job:
The purpose of this job is to perform administrative functions and secretarial duties to facilitate core
programmatic and operational activities in THPS.
Principal duties and responsibilities:
❂➽ Assess Administration policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered.
❂➽ Prepare administration periodic status reports and submit for onwards review and approval to assist in management decision making;
❂➽ Report any issues with the building utilities for the building such as electricity water and proper function of telephone lines to ensure business runs smoothly at all times;
❂➽ Report any security breach or issue to Administration Officer in order to maintain safety and security of the building and assets at all times;
❂➽ Coordinate the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working order and report of any default;
❂➽ Oversees proper running of utilities for the building such as electricity, water and proper function of telephone lines and ensure all faults are dealt with to avoid down time of THPS;
❂➽ Enhance customer engagement and relationship management and ensure all clients and visitors are well taken care of.
❂➽ Act as the sole custodian of the official stamp to ensure usage is only for official matters and to avoid any personal usage;
❂➽ Along with the lead Driver, coordinate routine servicing and maintenance of vehicles other assets by service providers and to ensure they are in good condition and fit for intended purpose
❂➽ Maintain inventory of all THPS property as a record to track any changes in inventory levels;
❂➽ Carry out any other duties as assigned by Supervisor
Qualifications, Experience and Skills Required:
❂➽ University degree in Business Administration or any related field is required.
❂➽ A minimum of Five (5) years of relevant professional work experience in managing the front desk, Administration or customer care.
❂➽ Hands-on experience on Microsoft Office applications
❂➽ Fluency in English and Swahili is required.
❂➽ Excellent verbal and written communication skills including the ability to interact professionally with directors, managers, colleagues and clients.
❂➽ Team player and works very collaboratively with others
❂➽ Thinks and Acts Strategically
❂➽ Must have time management skills and flexibility to work beyond normal business hours
How to Apply:
Interested applicants should send their application cover letter one page maximum and CV four pages maximum to email@example.com by August 16th, 2023 with a subject line of ‘Position’ example Medically Assisted Therapy Program Officer. Only shortlisted applicants will be contacted. Please do not attach any certificates at this stage.
THPS is an equal opportunity employer; women, people living with HIV/AIDS and people living
with disability are encouraged to apply.